Is Flexible Work Right For You?

At Mason, there are different types of flexible work options that way include a change of schedule, a change of location, or a combination. To find out more, visit the flexwork options page.

Flexible Work Application Process

New form now available in Mason Leaps! To launch the form follow the steps listed below.

Using Mason Leaps, employees will be able to complete this form online and have it automatically sent to supervisors and department heads for signatures.

If you have any questions, please contact worklife@gmu.edu.

Flexible Work Arrangement Step-by-Step Guidance

 

Step 1: Meet with your manager

To evaluate whether flexible work is right for you, we recommend you and your manager complete the below assessments, then discuss. The assessments and manager-to-employee conversations will help determine whether flexible work is feasible.

 

Step 2: Launch the Flexible Work Agreement Form

The form may either be assigned to employees by their manager (A) or launched by the employee (B).

A) Managers Assigning the Form to an Employee:
  • • Go to https://masonleaps.gmu.edu/ and use your Net ID and password to login
  • • Select “Performance Reviews” from the drop-down menu under the “Performance” tab
  • • Click the launch review button
  • • Select “Someone else” and search for the desired user. Select the ‘Flexible Work Agreement_New (please use this version)‘ as the review form you would like to use, enter the approximate start date for the arrangement, and click “Submit”. (Note: you will also see a ‘Flexible Work Agreement_Old’ from listed. Please do not use this version as it is an older version of the form.)
  • • The employee will receive an email notifying them that the form has been launched. They will then fill out the form and submit for approval.

Mason Leaps launch review for me

B) Launching the Form as an Employee:
  • • Go to https://masonleaps.gmu.edu/ and use your Net ID and password to login
  • • Select “Performance Reviews” from the drop-down menu under the “Performance” tab
  • • Click the launch review button
  • • Select “Me” for who the review is for. Select the ‘Flexible Work Agreement_New (please use this version)’ as the review form you would like to use, enter the desired start date for the arrangement, and click “Submit”. (Note: you will also see a ‘Flexible Work Agreement_Old’ from listed. Please do not use this version as it is an older version of the form.)
  • Launch Review For Me

Step 3: Complete the Flexible Work Agreement Form

Employee Flexible Work Submission
  • • Once an agreement has been launched (either by the employee or the supervisor), it will be listed under “My Assigned Reviews”. Click to open the form.
  • My Assigned Reviews
  • • Follow the directions and answer the questions about the type of Flexible Work Arrangement you are requesting. Once you have answered the questions, sign off on the form and submit.

 

Manager Approval
  • • The form will be sent to your manager for review.
  • • Managers should initial in the text boxes following each section to confirm that you have reviewed each part of the employee’s Flexible Work Agreement request.
  • • At the end there is a separate section to approve, not approve, or amend the Flexible Work Agreement.

 

Step 4: Start Your Flexible Work

After your Flexible Work Agreement is approved, you can start working flexibly on the agreed-upon start date.

Step 5: Three Month Check-In

Flexible Work policy requires a 90-day review of the agreement with your manager.  This is an opportunity to determine whether to continue the plan as is, make modifications, or discontinue the arrangement based on clearly stated goals and objectives.

You will receive an email notification alerting you that it is time to review the agreement, and you and your supervisor will electronically sign off in Mason Leaps.

Step 6: Fifteen Month Expiration of Flexible Work Agreement

Flexible Work Agreements last a maximum of 12 months after the 90-day review period for a total duration of 15 months.

You will receive an email notification alerting you that 15 months have gone by, and the agreement is ending. If you wish to continue flexible work, you will need to submit a new flexible work agreement.

FAQs

Still have questions about Remote Work? See our FlexWork Frequently Asked Questions for more information.