Agreement Renewal Process
Flexible work agreements can run as long as 15 months — a 3-month trial period followed by a 12-month agreement. They can also be short — a matter of weeks. Whatever the duration of your agreement, it’s important that you always keep it current. Please submit your renewed agreement prior to the expiration of your current agreement.
• People Finder from Off-Site: to access People Finder from off-site, you need to log-in using your email user name and password (e.g. Patriot Pass credentials)
Timesheet Assistance for Compressed Schedules
• Compressed schedules impact how you record leave taken (exempt and non-exempt) and how a non-exempt employee completes his/her timesheet. Someone on a compressed schedule will record hours that reflect their compressed schedule workday. For example, a non-exempt employee working four 10-hour days would record 10 hours per day on their timesheet rather than 8. The total for the week will remain the same, 40 hours. Similarly, if a non-exempt or an exempt employee takes time off, they would record 10 hours of sick leave or annual leave, rather than 8 hours. Non-accrued or awarded leave (e.g. holiday, university, etc.) has a maximum of 8 hours per day. For a discussion of this type of leave with respect to compressed schedules, please visit the compressed schedule FAQ.
Timesheets and the Holidays
• If you are utilizing the compressed schedule flexible work option, you may wonder how to account for a holiday. With your supervisor’s approval, you can go off your compressed schedule for the week in which the holiday occurs, work 8 hours each day, and take the 8 hours of holiday leave (pro-rated for part-time).
• If you choose to stay on your compressed schedule and the holiday falls on a day when you would normally not work, when you complete your timesheet, enter 8 hours under comp time earned. You then have 8 hours of comp time that can be used, with the approval of your supervisor, anytime during the 12 months after the holiday.
• If the holiday falls on a day when you would normally work, please remember that you receive 8 hours of holiday pay for the holiday. If you are on a 9 hour or 10 hour compressed schedule, you do have to account for the full amount of your work day on the holiday by working during that week or taking leave.
• For the Thanksgiving holiday and the week winter break begins, keep in mind that you have to account for 40 hours. For example, during the week of Thanksgiving, full-time faculty and staff receive 20 hours of holiday leave (4 hours on Wednesday and 8 hours each on Thanksgiving and the Friday after Thanksgiving). Those on a compressed schedule must account for another 20 hours of work. This might be done by working two 10 hour days (with a 30 minute unpaid lunch) on Monday and Tuesday. Be sure to consult with your supervisor to arrive at a schedule that works for you and your department.
• Please note: In order to receive holiday pay you must be at work or on paid leave on the last workday before, any work hours on the day of a holiday (e.g. the day before Thanksgiving), and the first workday after an observed holiday to receive holiday pay.